To: All Interested Parties
From: Christmas Joy Telethon Committee & Living Ministries
Date: September 9, 2013
Location: The Longview Eagles Nest, 1526 12th Ave, Longview, WA 98632
Attendance: Karen Gidderon, Tom Stebbins, Linda Haarstad, Debra Lawson-Bean, Summer D Clemenson & Jamie Holloway (via FB Video Chat)

The meeting was called to order by CJT Committee Co-Chair, Karen Gidderon at 6:11 pm.

There were a lot of changes in the last month. The Christmas Joy Telethon (previously known as Christmas Angel Telethon) venue was changed from The Longview Eagles Nest to The Electric Bean. Following the change in venue, The Salvation Army asked that we not facilitate the telethon for them anymore so we needed to change the name of the event. Our event will now be called Christmas Joy Telethon and all marketing on the website, short of old meeting minutes and event write-ups, mentioning The Salvation Army have been removed, as well as the shield and their logo.

Facts:

Name of the Event: Christmas Joy Telethon

Mission Statement: Building Relationships & Spreading JOY at Christmas

New Phone Number: 360-610-7778 (Now using Living Ministries’ phone number)

New Web Address: ChristmasJoyTelethon.com (site can still be found at CowlitzChristmasAngel.com and ChristmasAngelTelethon.com

Facebook: Summer changed the name of the page from Christmas Angel Telethon to Christmas Joy Telethon and now can be found at https://facebook.com/ChristmasJoyTelethon

Twitter: Summer changed the name of the page from Christmas Angel Telethon to Christmas Joy Telethon and now can be found at https://twitter.com/ChristmasJoyTel

(People following the FB and Twitter pages are retained by only changing the name. This cannot be changed again.)

New Beneficiary:

It was suggested by CJT Committee Co-Chair, Linda Haarstad that Christmas Joy Telethon benefit Living Ministries & Affiliate Ministries. Summer Clemenson mentioned Jacob Beerman’s ministry that he calls Canz4Toys. Jacob is a local 5th grader that collects cans and scrap metal and broken appliances. He and his dad fix the appliances and the proceeds from sale of items and money from recycling are used to buy Christmas presents for local families. Last year he helped 20 families and also bought presents for Community House on Broadway.

It was agreed unanimously by all that we should include a can drive into our event to bless Canz4Toys. Money donated to the event will be used to fund Living Ministries, Hearts For Homeless and Angel Wings Rescue’s ministries.

Date & Time:

We will still hold the event on Friday December 13, 2013. We decided to make it a 7 hour event instead of 24 hours. Event will be from 5 pm to 2 am.

Set up will start at 1 pm on 12-13-13. Tear down will follow directly after the event. We want to make sure The Electric Bean will be spick and span for business the next morning.

Karen said she is already trying to contact the manager, Jessica, at The Electric Bean to make sure that the change in beneficiary is acceptable since our agreement originally included benefits for The Salvation Army.

New Sponsorship Levels

Linda suggested that we change the dollar amounts for sponsorships because she felt it would include more people to drop dollar amounts. Debra, Jamie & Tom agreed.

Original sponsorship levels were:

Bronze ($100-249)

Benefits:

• Recognition on Website, Facebook, Twitter
• Recognition at event
• Featured interview at event
• Name Recognition on TV screens at event

Silver ($250-499)

Benefits:

• Bronze benefits
• 9 minute Segment on Connect the Dots
• 30 second Facebook video

Gold ($500-999)

Benefits:

• Bronze & Silver benefits
• Recognition on Video PSAs and Print PSA’s
• Name on T-shirt and mug
• Name Recognition every 3 hours at event

Platinum ($1000-1,999)

Benefits:

• Bronze, Silver & Gold Benefits
• Logo on T-shirt & Video PSAs
• Recognition on Flyers
• Free Landing Page on website

Diamond ($2000+)

Benefits:

• Bronze, Silver, Gold and Platinum Benefits
• Dedicated Connect the Dots Special
• Free Website Video from CTD Footage
• Name Recognition every hour at event.

The new levels will be:

• Bronze ($1-50)
• Silver ($51-150)
• Gold ($151-300)
• Platinum ($301-500)
• Diamond ($501+)

Summer & Karen will have to go through the benefits to adjust them. Many of the benefits are very valuable and Exclaim Media Video & Marketing is not willing to do as much for smaller amounts donated.

Longview Christmas Parade

Tom was contacted by Arleen Hubble to see if we wanted to be in the Christmas Parade this year. Summer suggested that we table this idea until our next meeting. We should double check with The Electric Bean to see if they are still interested in being part of this event. Also, although we can use the trailer that belongs to Longview Lions for our float, we can only decorate it that day and must have it cleaned that night…we would like to have a little more freedom than that so we can take our time. We need to see if we can locate another option.

Next meeting will be held on Monday September 23, 2013 at The Electric Bean; 946 Washington Way, Longview at 6 pm. Questions should be directed to call 360-610-7778 or visit ChristmasJoyTelethon.com.

Meeting was adjourned around 7 pm.

Respectfully Submitted,

Summer Clemenson
Living Ministries Executive Director